Sample Policies & Procedures Template
To standardize and control the receipt, deposit, and recording of cash receipts.
Statement of Policy:
The Company will manage all cash receipt transactions in a clear, accurate, timely, and efficient manner.
|Accounting, Region Offices, and Various Departments||1. Receive mail with cash remittances. Properly control and code remittances for data entry.|
|Various Departments||2. Forward the coded cash receipts for deposit and data entry.|
|Accounting and Region Offices||3. Properly prepare the bank deposit for cash receipts in a timely manner.|
|Region Offices||4. Communicate bank deposits to the home office accounting department for data entry.|
|Accounting||5. Accounts Receivable staff will properly record the cash application to the accounting system in a timely manner.|
Each procedure set begins with a policy page like this one which outlines "who does what." This page, like all of the pages in POLYPROC™, is fully modifiable by the user to meet your needs.
__________, Vice President
I. Process cash receipts on [Your Software].
Refer to EXHIBIT I for the daily processing schedule.
- Receive and sort the cash receipts into customer and miscellaneous receipts.
- Process the customer cash remittances to create data entry batches and bank deposits.
Refer to procedure AR-3110 for processing guidelines.
- Process the miscellaneous receipts to create data entry batches and bank deposits.
Refer to procedure AR-3400 for guidelines.
Etc. as required. POLYPROC™ contains complete detailed procedures that are fully editable within your word processor to meet your needs. This page template comes with POLYPROC™ for your use in developing procedures from scratch too.
__________, Accounting Manager
EXHIBIT I: Cash Receipts Processing Time Table
|8:00||* File previous day's reports and listings.|
|10:00||* Receive and sort cash receipts into customer and miscellaneous receipts.|
Etc. - the table continues through the entire process. Many of the procedures contain EXHIBITS, charts, tables, etc. which, again, are fully customizable.